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Working at Northern Powergrid
As one of the UK's leading power distribution companies, we deliver electricity safely and reliably to 3.9 million homes and businesses. We also deliver powerful career opportunities. We're looking to the future, so we're embracing new technology and sustainable resources, developing environmental projects and reducing our own carbon footprint. We're investing in our network, in our customers and in our people.
WHY WE COLLECT PERSONAL INFORMATION ABOUT YOU, THE INFORMATION WE COLLECT AND HOW WE USE THAT INFORMATION
We collect and use personal information about job applicants in order to conduct our recruitment processes including:
- Name, address and contact details;
- Details of your qualifications, skills, experience and employment history
- Information about your current level of remuneration, including benefit entitlements;
- Whether or not you have a disability for which we need to make reasonable adjustments during the recruitment process; and
- Information about your entitlement to work in the UK, if appropriate.
We may collect this personal information in a variety of ways, for example, from information contained in application forms, CVs or resumes, your passport or other identity documents, or through interviews or other forms of assessment, including online tests, where applicable.
We may also collect personal information from third parties, such as references supplied by former employers, information from employment background check providers and information from criminal records checks. We will seek such information from third parties only once a job offer has been made.
We need to process your personal information in order to take steps prior to entering into a contract of employment with you and we will need to process your personal information if we are to make an offer and so enter into an employment contract with you on conclusion of the job application process.
In some cases, we may need to process your personal information to ensure that we are complying with legal obligations placed upon us, for example if we are required to check a successful applicant's eligibility to work in the UK before employment starts.
We may process special categories of personal data, such as information about your ethnic origin, sexual orientation or religion, to monitor recruitment statistics. We may also collect personal information about whether or not applicants are disabled so that we can make reasonable adjustments for candidates who have a disability. We process such information to carry out our obligations and exercise specific rights in relation to employment.
For some roles, we will seek information about criminal convictions and offences from the Disclosure and Barring Service. Where we do so, it is because it is necessary for us to carry out our obligations and exercise specific rights in relation to employment.
We will not use your personal information for any purpose other than for the recruitment exercise in respect of the job for which you have applied. However, if your application is unsuccessful, we may keep your personal information on file in case there are future employment opportunities for which you may be suited. We will ask for your consent before doing so and you are free to withdraw your consent at any time.
Your information may be shared internally and between companies in the Northern Powergrid group for the purposes of the recruitment exercise, including to members of the People and People Services teams, appropriate line managers, managers in the business area in which you may work, the executive and senior management teams and IT staff, if access to your personal information is necessary for performance of their roles.
If your application for employment is unsuccessful, we will hold your personal information on file for six months after the end of the relevant recruitment process. At the end of that period, your personal information will be deleted or destroyed.
If your application for employment is successful, any personal information gathered during the recruitment process will be transferred to your personal file and retained in accordance with our retention and destruction of records policy during and after your employment with us.
We consider that we have a legitimate interest in processing personal information obtained during the recruitment process and for keeping records of that process. Processing personal information from job applicants allows us to manage the recruitment process, assess and confirm an applicant's suitability for employment and decide to whom to offer a job. We may also need to process personal information from job applicants to respond to and defend against legal claims.
You are under no statutory or contractual obligation to provide us with your personal information during the recruitment process. However, if you do not provide that information, we may not be able to process your application properly or at all.
PROTECTION OF YOUR INFORMATION
We maintain stringent security measures designed to protect your personal information. These measures include adhering to various security standards, following certain procedures, physical and technological protection and asking you for proof of identity before we disclose your personal information to you, where appropriate.
TRANSFERRING PERSONAL INFORMATION INTERNATIONALLY
We may need to transfer personal information to our outsourced IT Infrastructure Services providers in India and/or other countries that are outside the European Economic Area. In doing so, we have ensured and will continue to ensure that we have in place appropriate safeguards to protect that information, including at least one of the safeguards required by the General Data Protection Regulation.
Otherwise, we will not transfer your personal information to a third party outside of the European Economic Area unless you have confirmed to us that you are happy for us to do so.
CONTACTING US AND YOUR RIGHTS
The controller of your personal information is the company in the Northern Powergrid group to which you have applied for a job, as appropriate.
If you would like to contact us about how we process your personal information, you can do so by contacting our Data Protection Officer, whose details are:
Head of Regulatory Compliance
78 Grey Street
Newcastle upon Tyne
Subject to certain conditions, you have the right to:
- Access your personal information;
- Have your personal information rectified or erased;
- Restrict our processing of your personal information;
- Object to our processing of your personal information; and
- The portability of your personal information e.g. to receive that information in a “machine-readable format”.
If we process any of your personal information based on you having given us consent to do so, you have the right to withdraw that consent at any time. However, this will not affect the lawfulness of any processing we may have undertaken based on your consent before it is withdrawn;
Our recruitment processes are not usually based solely on automated decision-making. We will advise you accordingly, if we are to use any automated decision-making for the purposes of processing your job application.
You have the right to complain to the Information Commissioner’s Office about the way in which we process your personal information. You may do so by using the “Report a Concern” button on the Information Commissioner’s website at https://ico.org.uk/ or by writing to:
Information Commissioner's Office